Privacy Statement

Privacy Statement

www.topicus.com

 

This is the Privacy statement of Topicus.com B.V., established at Singel 25, 7411 HW in Deventer and registered with the Chamber of Commerce under registration number 74338269. 

Topicus complies with applicable laws and regulations regarding the protection of personal data (including the General Data Protection Regulation, GDPR) when processing your personal data. 

Below, you will find information on the types of personal data we process, how we process your persona data, why we process your personal data, and what your rights are. To learn about the cookies we use and why we refer you to our cookie statement.

 

Processing personal data and purposes

When you visit our website, we may process your personal data. Below, you can find the personal data we process when you:

  • visit our website;
  • contact us through a form;
  • subscribe to our newsletter; or
  • order a white paper.

We process your personal data data on the basis of our legitimate interest (the ability to improve our website) and in compliance with laws and regulations (in response to complaints or reports). Additionally, we process data based on your consent, for instance when you agree to our cookie banner or when you subscribe to our newsletter.

 

Website visit

When you visit our website, we collect various personal data from you through the use of cookies. You can read more about this in our cookie statement. The following personal data is collected during your website visit through cookies:

 

  • Viewed pages (including unique identifiers and statistics)
  • Traffic to and from the website (e.g., the time of your visit)
  • The referring URL
  • Used search terms
  • Used operating system
  • Used browser
  • Specifications about your device or equipment
  • Your IP address

 

We collect this data to obtain information about your browsing behavior on our website. We use this data to improve our website. For example, we can ensure that the website works better on various operating systems and browsers, or we can reorganize pages and make information more accessible.

 

Contact form

When you fill out the contact form on our website, we collect the following personal data from you:

  • Your name
  • Your email address
  • Your phone number
  • Any other personal data you provide in the comments field

We collect this data to be able to contact you and handle your request, complaints, or notifications. We can then keep you informed about the status of your comment, complaint, or notification. Without the data requested in the contact form, we cannot fulfill your request.

 

Disclosure to Third Parties

Your personal data is only shared with other companies or institutions if permitted by law and regulations. We only disclose your personal data to third parties if:

  • Topicus has engaged a third party to process specific data on its behalf.
  • Topicus has a legitimate interest.
  • Topicus is legally obliged to do so.
  • It is necessary to fulfill an agreement with you.
  • You have given your consent.

These third parties engaged by Topicus must comply with strict security requirements and have committed not to use the data for purposes other than those mentioned above. They are not allowed to use the data for their own purposes.

 

The parties processing your personal data on behalf of Topicus include:

  • Cookie providers
  • Hosting companies
  • Email marketing companies
  • Data analysis firms

 

Security

The security of your personal data complies with the requirements of applicable laws and regulations. This means that appropriate security measures have been taken to prevent misuse and unauthorized access to your personal data. Access to your personal data is protected, and only those individuals who need access to your data have it. We regularly review our security measures.

Some of the security measures we have implemented include:

  • Passwords with two-step verification on our laptops and systems.
  • Access control in our premises and the premises of our hosting provider.
  • Encryption of digital files.
  • Secure website with an encrypted connection (256-bit SSL - indicated by the padlock symbol in your browser) to ensure the security between the visitor's computer and Topicus’ servers.

 

Retention Periods

TOPICUS does not retain your personal data longer than necessary for the purposes described in this privacy policy. You can find the retention periods used by TOPICUS below:

  • Website visit: See cookiestatement.
  • Contact form: Until the request is completed. 
  • Cookies: See cookiestatement

 

Your Rights

Because we collect your personal data, you have certain rights. You have the right to:

 

  • Access your personal data.
  • Correct your personal data.
  • (In certain cases) delete your personal data or restrict its processing.
  • Withdraw any previously given consent.
  • Transfer your data to a third party of your choice.

 

You can exercise these rights by contacting us. Please refer to the "Contact" section in our privacy policy for our contact information.

 

The right to object

In addition to the rights mentioned above, you also have the right to object to the processing of your personal data to the extent it relates to your specific situation.

 

You can submit your objections or requests to Topicus through the contact information provided below. We will evaluate your objection and/or request in accordance with the requirements of the GDPR.

 

When exercising the rights mentioned above, we may ask you to identify yourself to ensure that you are the correct person making the request. We aim to fulfill your request as quickly as possible, but no later than within one month. In exceptional cases (e.g., the complexity of the request), we may extend the deadline by two months. We will inform you of this within the first month after receiving your request.

 

Topicus.com

Singel 25

7411 HW Deventer

Telephone: +31 570 662 662

E-mail: info@topicus.com

You can contact our Data Protection Officer via FG@topicus.nl

 

Questions, Complaints, and Changes to This Statement

If you have any questions about this privacy policy, you can contact us using the contact information provided above.

 

You have the right to file a complaint regarding the processing of your personal data by Topicus. You can submit this complaint to Topicus or to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) via https://autoriteitpersoonsgegevens.nl/.

 

This Privacy Statement may be amended by us. You can always find the most recent version on our website. This statement was last modified on December 20, 2023.